Below are frequently asked questions about the TAMEST 2024 Annual Conference. For questions not listed below, contact TAMEST by email or by phone at (512) 471-3823.
Registration Frequently Asked Questions
How do I register for the TAMEST 2024 Annual Conference?
Register for the TAMEST 2024 Annual Conference by using the following link:
https://www.eventbrite.com/e/tamest-2024-annual-conference-tickets-673887504667
What is the refund policy?
Please contact TAMEST by email to request a refund. Processing fees will be deducted from the final refund amount. The last day to request a refund is Monday, January 29, 2024.
For cancellations after January 29 due to weather or health issues, you may either transfer your ticket to another person or transfer your registration to the TAMEST 2025 Annual Conference.
Do I need to print my Eventbrite ticket or confirmation email to present when I check in at the conference?
No, TAMEST maintains a list of registrants attending the event, so you don’t need to print your Eventbrite ticket or confirmation email to check in at the conference registration table.
Will I receive a receipt for registering?
In many cases, the order confirmation email you receive when you register will be enough to prove a purchase. To find it, search your email inbox for “noreply@order.eventbrite.com.” If you need additional information for proof of purchase or your order confirmation email resent, contact TAMEST by email or by phone at (512) 471-3823.
Who qualifies for the Member rate?
TAMEST members represent all Texas members of the National Academy of Medicine (NAM), National Academy of Engineering (NAE), National Academy of Sciences (NAS), Royal Society, Royal Academy of Engineering and the state’s Nobel Laureates.
TAMEST members and spouses of TAMEST members qualify for the Member registration rate. Presidents and chancellors of TAMEST member institutions, past recipients of the O’Donnell Awards, past recipients of the Mary Beth Maddox Award and 2023–2024 Hagler Fellows are also eligible for the Member rate.
Select the “Member” category to register for the event.
Who qualifies for the Protégé rate?
TAMEST members may invite one protégé to join them at the conference. Through the TAMEST Protégé Program, early-career researchers are selected on an individual basis by TAMEST members to attend the TAMEST annual conference. The program is designed as a mentorship tool for early-career researchers (ideally within 15 years of their first academic appointment or are early career industry professionals).
After a TAMEST member has nominated a protégé for the conference, TAMEST staff will notify the protégé by email with registration instructions. Protégés qualify for the Protégé registration rate. Select the “Protégé” category to register for the event.
For questions about the TAMEST Protégé Program, contact Stephanie Shaw by email or by phone at (512) 471-3823.
Who qualifies for the Member Institution rate?
Faculty and staff of TAMEST member institutions (see list of TAMEST member institutions below) qualify for the Member Institution registration rate. Past Hagler Fellows who are not TAMEST members are also eligible for the Member Institution rate. Select the “Member Institution” category to register for the event.
TAMEST Member Institutions:
Baylor College of Medicine
Baylor University
Rice University
Southern Methodist University
Texas A&M Health
Texas A&M University
Texas Tech University
Texas Tech University Health Sciences Center
The University of Texas at Arlington
The University of Texas at Austin
The University of Texas at Dallas
The University of Texas at El Paso
The University of Texas at San Antonio
The University of Texas Health Science Center at Houston (UTHealth Houston)
The University of Texas MD Anderson Cancer Center
The University of Texas Medical Branch at Galveston
The University of Texas Rio Grande Valley
University of Houston
University of North Texas
University of North Texas Health Science Center
UT Health San Antonio
UT Southwestern Medical Center
Who qualifies for the Sponsor rate?
If you are a sponsor for the event, select the “Sponsor” category to register for the event. Organizations and individuals sponsoring the TAMEST 2024 Annual Conference qualify for a set number of complimentary registrations. The number of complimentary registrations is dependent on the sponsorship package selected. During the registration process, you’ll be asked to list the organization or individual associated with your sponsor registration. For questions about the sponsor rate or sponsorship opportunities, contact TAMEST by email or by phone at (512) 471-3823.
Who qualifies for the Non-Member rate?
For those who don’t qualify for the other rates listed, select the “Non-Member” category to register for the event.
Who can I contact if I have a question about registering for the conference?
For questions regarding registration, contact TAMEST by email or by phone at (512) 471-3823.
General Conference Frequently Asked Questions
What is the TAMEST Protégé Poster Challenge?
The TAMEST Protégé Poster Challenge will recognize research that could have significant impact on scientific understanding and society.
Up to 40 posters will be invited to participate in the poster session on a first come, first served basis. Posters will be self-organized into one of four categories: Medicine, Engineering, Science or Technology. Posters will be displayed the afternoon of February 5 and all day February 6.
Four protégé poster challenge participants will be selected to become finalists. Finalists will be invited to an exclusive VIP breakfast session with TAMEST leadership and special guests; networking opportunities with distinguished leaders of the Texas research and business community; and the opportunity to present their poster on the main stage to the TAMEST conference audience (five-minute presentation by finalists on February 7).
TAMEST staff will reach out to registered protégés with information on participating in the poster challenge.
Learn more about the TAMEST Protégé Poster Challenge guidelines >
Please note: Protégé submissions received after Wednesday, December 13 , 2023, are invited to attend the conference; however, their name and photo will not be included in printed conference materials.
Is there a discounted room rate for the AT&T Hotel and Conference Center?
The deadline for reserving a room using the group rate at the AT&T Hotel and Conference Center has passed. The hotel is now full and there are no longer rooms available.
We recommend the following nearby hotels – each only about 2 blocks away from the venue.
- Hilton Garden Inn Austin University Capitol District (.3 miles away/4 minute walk to the venue)
- Hampton Inn & Suites Austin at The University/Capitol (.2 miles away/4 minute walk to the venue)
- AC Hotel Austin-University (.2 miles away/4 minute walk to the venue)
- Double Tree Guest Suites on W 15th Street (.3 miles away/7 minute walk to the venue)
Where is the opening reception?
A special opening reception will take place the evening of Monday, February 5, 2024, in the Grand Ballroom at the AT&T Hotel and Conference Center, located at 900 University Ave, Austin, TX 78705.
What attire do you recommend for the annual conference?
We recommend wearing business or business casual attire to the opening reception on Monday, February 5th, and business formal attire to the Edith and Peter O’Donnell Awards Dinner on Tuesday, February 6th. Business casual dress is recommended for conference programming during the days of February 6th and February 7th.
