Below are frequently asked questions about the TAMEST 2025 Annual Conference. For questions not listed below, contact TAMEST by email or by phone at (512) 471-3823.

Registration Frequently Asked Questions

How do I register for the TAMEST 2025 Annual Conference?

Register for the TAMEST 2025 Annual Conference by using the following link:
https://www.eventbrite.com/e/tamest-2025-annual-conference-tickets-989038640197

Do you offer a discount for registering early?

Yes, we’re offering a 25% discount (Member, Member Institution, Protégé and Non-Member tickets) for those who register before November 22, 2024. The discount will automatically be applied during registration, and no promo code is required.

The last day to receive early bird pricing is Thursday, November 21, 2024.

What is the refund policy?

Please contact TAMEST by email to request a refund. Service and processing fees will be deducted from the final refund amount. The last day to request a refund is Tuesday, January 28, 2025.

For cancellations after January 28 due to weather or health issues, you may either transfer your ticket to another person or transfer your registration to the TAMEST 2026 Annual Conference.

If I request a refund, how much is deducted from the final refund amount?

Eventbrite’s service and processing fees are deducted from the final refund amount. The fee structure is listed below:

• Service fee: 3.70% + $1.79 per ticket
• Processing fee: 2.90% per order

Do I need to print my Eventbrite ticket or confirmation email to present when I check in at the conference?

No, TAMEST maintains a list of registrants attending the event, so you don’t need to print your Eventbrite ticket or confirmation email to check in at the conference registration table.

Will I receive a receipt for registering?

In many cases, the order confirmation email you receive when you register will be enough to prove a purchase. To find it, search your email inbox for “noreply@order.eventbrite.com.” If you need additional information for proof of purchase or your order confirmation email resent, contact TAMEST by email or by phone at (512) 471-3823.

Who qualifies for the Member rate?

TAMEST members represent all Texas members of the National Academy of Medicine (NAM), National Academy of Engineering (NAE), National Academy of Sciences (NAS), Royal Society, Royal Academy of Engineering and the state’s Nobel Laureates.

TAMEST members and spouses of TAMEST members qualify for the Member registration rate. Presidents and chancellors of TAMEST member institutions, past recipients of the O’Donnell Awards, past recipients of the Mary Beth Maddox Award, past recipients of the Hill Prizes, 2024–2025 Hagler Fellows and CPRIT Scholars are also eligible for the Member rate.

Select the “Member” category to register for the event.

Who qualifies for the Protégé rate?

TAMEST members may invite one protégé to join them at the conference. Through the TAMEST Protégé Program, early-career researchers are selected on an individual basis by TAMEST members to attend the TAMEST annual conference. The program is designed as a mentorship tool for early-career researchers (ideally within 15 years of their first academic appointment or are early career industry professionals).

After a TAMEST member has nominated a protégé for the conference, TAMEST staff will notify the protégé by email with registration instructions. Protégés qualify for the Protégé registration rate. Select the “Protégé” category to register for the event.

For questions about the TAMEST Protégé Program, contact Destiny Allen by email or by phone at (512) 471-3823.

Who qualifies for the Member Institution rate?

Faculty and staff of TAMEST member institutions (see list of TAMEST member institutions below) qualify for the Member Institution registration rate. Past Hagler Fellows, who are not TAMEST members, are also eligible for the Member Institution rate. Select the “Member Institution” category to register for the event.

TAMEST Member Institutions:
Baylor College of Medicine
Baylor University
Rice University
Southern Methodist University
Texas A&M Health
Texas A&M University
Texas Biomedical Research Institute
Texas Tech University
Texas Tech University Health Sciences Center
The University of Texas at Arlington
The University of Texas at Austin
The University of Texas at Dallas
The University of Texas at El Paso
The University of Texas at San Antonio
The University of Texas Health Science Center at Houston (UTHealth Houston)
The University of Texas MD Anderson Cancer Center
The University of Texas Medical Branch at Galveston
The University of Texas Rio Grande Valley
University of Houston
University of North Texas
University of North Texas Health Science Center
UT Health San Antonio
UT Southwestern Medical Center

Who qualifies for the Sponsor rate?

If you are a sponsor for the event, select the “Sponsor” category to register for the event. Organizations and individuals sponsoring the TAMEST 2025 Annual Conference qualify for a set number of complimentary registrations. The number of complimentary registrations is dependent on the sponsorship package selected. During the registration process, you’ll be asked to list the organization or individual associated with your sponsor registration. For questions about the sponsor rate or sponsorship opportunities, contact TAMEST by email or by phone at (512) 471-3823.

Who qualifies for the Non-Member rate?

For those who don’t qualify for the other rates listed, select the “Non-Member” category to register for the event.

Who can I contact if I have a question about registering for the conference?

For questions regarding registration, contact TAMEST by email or by phone at (512) 471-3823.

General Conference Frequently Asked Questions

What is the TAMEST Protégé Poster Challenge?

The TAMEST Protégé Poster Challenge will recognize research that could have significant impact on scientific understanding and society.

Up to 50 posters will be invited to participate in the poster session on a first come, first served basis. Posters will be self-organized into one of four categories: Medicine, Engineering, Science or Technology. Posters will be displayed the afternoon of February 4 and all day February 5.

Four protégé poster challenge participants will be selected to become finalists. Finalists will be invited to an exclusive VIP breakfast session with TAMEST leadership and special guests; networking opportunities with distinguished leaders of the Texas research and business community; and the opportunity to present their poster on the main stage to the TAMEST conference audience (five-minute presentation by finalists on February 6).

TAMEST staff will reach out to registered protégés with information on participating in the poster challenge.

Learn more about the TAMEST Protégé Poster Challenge guidelines >

Please note: Protégé submissions received after Thursday, December 12, 2024, are invited to attend the conference; however, their name and photo will not be included in printed conference materials.

Is there a discounted room rate for the Westin Irving Convention Center at Las Colinas?

Yes. Book your room by Tuesday, January 14, 2025, to receive the discounted group rate of $259.00 a night, plus taxes (based on availability). To reserve your room online, visit https://www.marriott.com/events/start.mi?id=1712695917546&key=GRP. Guests may also reserve via phone by calling our Central Reservations Phone Line at 1-877-619-2539 and reference “TAMEST 2025 Annual Conference.”

Where is the opening reception?

A special opening reception will take place the evening of Tuesday, February 6, 2025, in the Harmony Ballroom at the Westin Irving Convention Center at Las Colinas, located at 400 W Las Colinas Blvd, Irving, TX 75039.

What attire do you recommend for the annual conference?

We recommend wearing business or business casual attire to the opening reception on Tuesday, February 4, and business formal attire to the Edith and Peter O’Donnell Awards Dinner on Wednesday, February 5. Business casual dress is recommended for conference programming during the days of February 5 and February 6.